Executive Assistant to Director, Connected Vehicles & Services
Ford Motor Company
Provide administrative/clerical support for the Connected Vehicles and Services (CV&S) Director
Support Director with all Ford systems – e-mail (including monitoring for upper management or urgent e-mails when he is out of the office), ensuring timely approval of overtime, prompt handling of signature requests, voicemail, HR's online system, timekeeping, and cell phone requests, etc.
Ensure timely and efficient management of heavy meeting schedule resolving meeting conflicts as needed
Work across Product Development, IT, Marketing Sales & Service and Ford Smart Mobility teams to coordinate key connectivity meetings
Schedule meetings, often involving global personnel, encompassing the use of audio / WebEx
Coordinate domestic and international travel and process travel expense reports
Responsible for general office management and organization including maintaining office filing system, managing incoming and outgoing mail, e-mail correspondence, ordering supplies, and Corporate Credit Card (VISA) reconciliation
Provide high quality word processing, including org charts, reports, correspondence, Excel spread sheets, and Power Point presentations
Represent office in a professional manner on phone, e-mail, and in person and interface effectively with other Administrative Assistants
General administrative duties including faxing, filing, scanning, copying, meeting planning, typing performance reviews, compiling department absences and vacations, ordering office supplies, etc.
Ability to maintain confidentiality and deal with sensitive information
Maintain and follow-up on assignments and request information as required
Key contact for departmental issues that arise
Handle annual review of files for record retention, including creating & maintaining Department Records Inventory Matrix and Emergency Contact List
Support Human Resources
Provide backup support as requested by executive director’s office
High school degree
5+ years of processional experience in an office environment as an administrative assistant, analyst, technical position or engineer
Bachelor’s degree is strongly preferred
Superior organizational, administrative, proofreading and interpersonal skills
Proficient in MS Word, Excel, Power Point, Outlook
Excellent oral and written communication skills, team oriented
Ability to make decisions and handle difficult and confidential issues
Proactive in resolving problems
Ability to work under pressure and handle time constraints while multi-tasking
Willingness to take initiative, prioritize assignments, and work through interruptions with minimal supervision
Very detailed oriented
Highly motivated and well organized
Excellent follow-up skills
The distance between imagination and … creation. It can be measured in years of innovation, or in moments of brilliance. When you join the Ford team discover all the benefits, rewards and development opportunities you’d expect from a diverse global leader. You’ll become part of a team that is already leading the way, with ingenious solutions and attainable products – and it is always ready to go further.
Candidates for positions with Ford Motor Company must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.
Ford Motor Company is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.