Executive Assistant to Director, Connected Vehicles & Services

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Executive Assistant to Director, Connected Vehicles & Services
Ford Motor Company

Job Description

Position Duties:

  • Provide administrative/clerical support for the Connected Vehicles and Services (CV&S) Director
  • Support Director with all Ford systems – e-mail (including monitoring for upper management or urgent e-mails when he is out of the office), ensuring timely approval of overtime, prompt handling of signature requests, voicemail, HR's online system, timekeeping, and cell phone requests, etc.
  • Ensure timely and efficient management of heavy meeting schedule resolving meeting conflicts as needed
  • Work across Product Development, IT, Marketing Sales & Service and Ford Smart Mobility teams to coordinate key connectivity meetings
  • Schedule meetings, often involving global personnel, encompassing the use of audio / WebEx
  • Coordinate domestic and international travel and process travel expense reports
  • Responsible for general office management and organization including maintaining office filing system, managing incoming and outgoing mail, e-mail correspondence, ordering supplies, and Corporate Credit Card (VISA) reconciliation
  • Provide high quality word processing, including org charts, reports, correspondence, Excel spread sheets, and Power Point presentations
  • Represent office in a professional manner on phone, e-mail, and in person and interface effectively with other Administrative Assistants
  • General administrative duties including faxing, filing, scanning, copying, meeting planning, typing performance reviews, compiling department absences and vacations, ordering office supplies, etc.
  • Ability to maintain confidentiality and deal with sensitive information
  • Maintain and follow-up on assignments and request information as required
  • Key contact for departmental issues that arise
  • Handle annual review of files for record retention, including creating & maintaining Department Records Inventory Matrix and Emergency Contact List
  • Support Human Resources
  • Provide backup support as requested by executive director’s office

Minimum Qualification:
  • High school degree
  • 5+ years of processional experience in an office environment as an administrative assistant, analyst, technical position or engineer

Preferred Qualifications:
  • Bachelor’s degree is strongly preferred
  • Superior organizational, administrative, proofreading and interpersonal skills
  • Proficient in MS Word, Excel, Power Point, Outlook
  • Excellent oral and written communication skills, team oriented
  • Ability to make decisions and handle difficult and confidential issues
  • Proactive in resolving problems
  • Ability to work under pressure and handle time constraints while multi-tasking
  • Willingness to take initiative, prioritize assignments, and work through interruptions with minimal supervision
  • Very detailed oriented
  • Highly motivated and well organized
  • Excellent follow-up skills

The distance between imagination and … creation. It can be measured in years of innovation, or in moments of brilliance. When you join the Ford team discover all the benefits, rewards and development opportunities you’d expect from a diverse global leader. You’ll become part of a team that is already leading the way, with ingenious solutions and attainable products – and it is always ready to go further.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

Ford Motor Company is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.